The Steamship Authority needs to overhaul its information technology systems as soon as possible, according to a long-awaited report presented Tuesday at a joint meeting of the boat line board of governors and port council.
The Steamship Authority needs to overhaul its information technology systems as soon as possible, according to a long-awaited report presented Tuesday at a joint meeting of the boat line board of governors and port council.
“You’re at a point where you must change. You must transform. You have a technology debt,” said Thomas Innis of Gibbous LLC, the Belmont-based consultancy engaged last June to study the authority’s IT systems after a series of breakdowns in the online reservations system.
An outsourced product dating from 1997, the reservations system is at the heart of the authority’s tech problems, he said — and its sole owner is about to retire.
“The vendor for the reservations system, which is really the core of all your technology, is exiting the market, and so now there’s a new urgency to really replace that,” Mr. Innis said.
Steamship Authority software developers have been building new functions atop the reservation system for more than 20 years, but the time has come to replace the entire structure, he said.
“You have a reservations system in the center, and then organic growth of lots of different systems around it that have been developed [with] lots of customization, lots of changes to meet different stakeholder needs,” Mr. Innis said.
“You’ve kind of reached the end point of that,” he said.
“Users are looking for more out of the system than they’re getting today,” Mr. Innis added, noting that the reservations system was written in a computer language that has fallen out of use over the decades.
“It’s hard to find developers that work in that language,” Mr. Innis said.
Additionally, he said, the Steamship Authority’s most experienced staff software developers have begun retiring.
“Because of the strength of your team, you’ve been able to get away with an under-investment in technology,” Mr. Innis said, urging the board to consider information technology as an area of capital investment rather than an operating expense.
“It is going to be expensive,” he said. “It will more than likely cost more than the website … so it’s a significant investment,” he said.
A chief information officer would strengthen the boat line’s governance of its information systems and its vendor management, Mr. Innis added.
“You don’t have a CIO that’s part of the leadership,” he said.
Mr. Innis recommended a six-month study of the existing reservations system in order to assess the work needed to create and maintain a 21st-century version.
He has identified eight companies that could work with the Steamship Authority once a request for proposals has been developed.
Among other business Tuesday, the board of governors and port council deferred voting on a draft strategic plan developed by the Raftelis consulting firm of Natick, moving instead to call another joint meeting Jan. 11 to discuss the plan in detail.
General manager Robert Davis reported that the new SSA website will not launch in full until after the January opening for 2024 auto reservations, so that customers aren’t forced to grapple with a new site while seeking their annual bookings.
The board of governors also reorganized its officers for 2024, with Robert Jones of Barnstable taking the chair, Islander James Malkin becoming vice chair and Peter Jeffrey of Falmouth becoming secretary.
Tuesday’s meeting began with Mr. Davis’s call for a moment of silence in memory of former Falmouth board member James H. Smith, who died Dec. 1 at 94.
First appointed in June of 1963, Mr. Smith stepped down in December of 1990, making him the longest-serving member in the history of the governing board, Mr. Davis said.

Comments
The boats have a defined
Enough Already Oak BluffsThe boats have a defined space to fill, vehicles have a defined length and height , schedules have defined dates to run. How is this any different than hotel reservation systems which have been up and operational for more than 2 decades? If the SSA is really this archaic we all have a lot to worry about.
Thanks, Mr. Davis. When are
Jeff Oak BluffsThanks, Mr. Davis. When are you retiring?
New boats new website new
Tom Engley West TisburyNew boats new website new ticket office new computer system. Yes. We need the SSA our little island is dependent on the SSA for everything. Up grade update innovate. Please. Thank you.
Another fine example of the
Fred Edg/HobokenAnother fine example of the lackluster leadership under Davis. The last 12 months have been a disaster (Retrofitting bids on new freighters, Sankatygate, IT obliviousness). Is it time yet to talk about this year's raise?? No, it's way past time to talk about replacements. They maybe we can get the proper stewardship that this misguided "authority" needs. The Governors need to take control and stop assuming the people in charge have any clue about what they're doing.
Fred, can we PLEASE stop
Kevin Cody ChappyFred, can we PLEASE stop identifying scandals by tacking "-gate" onto other words? President Nixon really doesn't deserve the honor of having an entire figure of speech dedicated to him.
We can call it what it is, an inexcusable charlie-foxtrot.
i kinda like the gate thing.
Gary Davis Hyannisi kinda like the gate thing. gives it some flair! and nixon wasnt bad, just misunderstood!
It's clear we have bad
Concerned Islander Oak BluffsIt's clear we have bad leadership at the SSA. How many other areas of the agency have been left to fall into crisis mode? The Board needs to act.
In a previous Vineyard
Jack A. West TisburyIn a previous Vineyard Gazette article, https://vineyardgazette.com/news/2023/07/04/steamship-delays-new-website , we learned that the Steamship Authority was planning to spend 2.8 Million on a new website along with other development work. I wonder how much we are up to spending on this ill timed and poorly architected upgrade. In a normal company, run by people who actually know what they are doing, the SSA would have invested in rebuilding the reservation system before a fancy new front end. The 2.8 Million dollar fancy new front end probably has so much logic built into it that will be instantly outdated and need to be replaced once the SSA reengineers the reservation system. Why they invested big dollars in a new front end that is tightly coupled to an outdated reservation system is another reason management needed to get the boot.
Agreed, I know it comes with
Patrick J EdgartownAgreed, I know it comes with cost but a CIO seems like a pretty good idea. Hopefully its not tightly coupled, and the company responsible for the new website has designed it with modularity in mind, allowing for the logic to be easily replaced when necessary. Usually logic used for interacting with other systems and databases is pretty low level, so the applications (website) interact using separate APIs with no need to understand that low level logic.
Echoing the many comments
Chris KatamaEchoing the many comments above regarding the lack of leadership and governance in the SSA. They needed to be told by a consultant they needed a head of Operations. They needed to be told by a consultant that their 1997 reservation system needs to be replaced, and oh, by the way, they need a CIO. Any executive worth their salt would not only have been all over these things, but would be setting aside reserves to fund them in the future. At each and every turn, every time they have anyone examine an aspect of the business, they prove to be woefully inadequate and ill-prepared. If our Board of Governors took their mandate seriously, they would clean house and bring in proven leaders.
Add new comment